Requirements Currently in the Solicitation/Evaluation Phase

5) Requirements currently in the solicitation/evaluation phase:

a) For requirements not set aside for verified SDVOSBs/VOSBs under the Veterans First Contracting Program:

(i) A review of the original market research and VA Form 2268 shall be accomplished to confirm whether or not the VA Rule of Two was appropriately considered and whether offers are likely to be received from two or more capable and verified SDVOSBs or VOSBs at a fair and reasonable price that offers the best value to the United States.

(ii) If the review finds the VA Rule of Two can be satisfied, an amendment shall be issued that cancels the solicitation.

(iii) Change the set-aside to SDVOSBs/VOSBs, in accordance with the contracting order of priority set forth in VAAR 819.7004 and resolicit.

(iv) However, if this impacts the required need date and results in a situation where unusual and compelling urgency exists to continue with the original acquisition strategy, a justification and approval is required in accordance with FAR 6.303 setting forth the circumstances to be approved in accordance with agency and HCA procedures.

(v) Supporting documentation must be maintained in the contract file in eCMS.

b) For requirements set aside for SDVOSBs/VOSBs and offers have been received and are currently being evaluated:

(i) Contracting officers shall review the market research conducted and documented to ensure compliance with §8127’s “VA Rule of Two” requirement and that the VIP database has been reviewed.

(ii) Ensure the solicitation included the requirement for offerors to be verified in VIP and evaluation criteria that clearly indicates that unverified SDVOSBs or VOSBs will be considered non-responsive to the requirements of the solicitation. Offers from unverified SDVOSBs or VOSBs are considered deficient and will not be evaluated. If required, issue an amendment to ensure the appropriate language is contained in the solicitation.

(iii) Supporting documentation must be maintained in the contract file in eCMS.